Technology Agreement Checklist: License Scope, Service Levels, Data Rights, Indemnity, and Exit

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Technology agreements fail on eight provisions, and the license grant is not one of them. This checklist runs a subscription or licensing deal in fourteen phases: intake and structure, scope and users, service levels, data rights, indemnity and liability, security and privacy, subprocessors and audit, term and renewal, exit, statements of work and custom development, the AI provisions, adjacent structures, portfolio management, and a twenty-minute triage for agreements that cannot justify full review. Each box gives the reason, the authority where there is one, and the trap. Boxes marked as gates should clear before signature. A worked negotiation and a worked renewal run throughout.

IP and Technology > Information Technology | Checklist | Published 8 January 2026 - Updated 16 May 2026 | Casey Scott McKay - marksy.us

Summary. Technology agreements fail on eight provisions, and the license grant is not one of them. This checklist runs a subscription or licensing deal in fourteen phases: intake and structure, scope and users, service levels, data rights, indemnity and liability, security and privacy, subprocessors and audit, term and renewal, exit, statements of work and custom development, the AI provisions, adjacent structures, portfolio management, and a twenty-minute triage for agreements that cannot justify full review. Each box gives the reason, the authority where there is one, and the trap. Boxes marked as gates should clear before signature. A worked negotiation and a worked renewal run throughout.

Keywords: procurement intake, deal structure, access grant, authorized users, affiliate definition, usage metrics and overage, uptime and exclusions, chronic failure termination, support severity, customer data ownership, usage and aggregated data, model training, IP indemnity carve-out, security super-cap, security addendum, incident notification hours, data processing agreement, subprocessors, renewal cap, exit and export specification


How to use this checklist

| Phase | What it covers | |---|---| | 1 | Intake and structure | | 2 | Scope, users, and metrics | | 3 | Service levels | | 4 | Data rights | | 5 | Indemnity and liability | | 6 | Security and privacy | | 7 | Subprocessors and audit | | 8 | Term and renewal | | 9 | Exit | | 10 | Statements of work | | 11 | The AI provisions | | 12 | Adjacent structures | | 13 | Portfolio management | | 14 | The twenty-minute triage |

Boxes marked [Gate] should clear before signature.

The matters. A manufacturer negotiating a field service platform with six asks and a real alternative; and a company at its fourth renewal of a customer platform it could not leave.


Phase 1. Intake and structure


Phase 2. Scope, users, and metrics


Phase 3. Service levels


Phase 4. Data rights


Phase 5. Indemnity and liability


Phase 6. Security and privacy


Phase 7. Subprocessors and audit


Phase 8. Term and renewal


Phase 9. Exit


Phase 10. Statements of work and custom development


Phase 11. The AI provisions


Phase 12. Adjacent structures


Phase 13. Portfolio management


Phase 14. The twenty-minute triage

Phase 15. What the vendor is protecting

Reading the form from the vendor's side explains most of the terms customers find objectionable, and it tells a negotiator where to spend.


Phase 16. Multi-tenant realities to accept


Phase 17. Where the money goes


Phase 18. Renewals, and the leverage that returns

Leverage disappears at signature and comes back once a year, briefly, and only for a customer that prepared.


Phase 19. Talking to the business


Phase 20. Failure modes, collected


Phase 21. Building the standing playbook

Phase 22. Insurance, escalation, and the relationship

Outcomes. The manufacturer's six asks produced a price cap in the first round, a four-month transition period with a full export specification, a chronic-failure termination right traded for the credits, a security super-cap at three times annual fees after two rounds, a model training prohibition with an aggregated-telemetry carve-out, and affiliate inclusion for one subsidiary at no charge. Five weeks, three rounds, eleven clauses redlined. The company at its fourth renewal had none of these: "standard export functionality" produced records without custom fields or attachments, migration would have required nine months of parallel operation the vendor had no obligation to support, and it renewed on the vendor's terms because leaving cost more than staying.


Key Authorities at a Glance

| Authority | Proposition | Phase | |---|---|---| | 17 U.S.C. § 101 | Work made for hire definitions | 10 | | 17 U.S.C. § 102 | Subject matter; authorship | 11 | | 17 U.S.C. § 106 | Exclusive rights | 2 | | 17 U.S.C. § 109 | First sale; inapplicable without a copy | 2 | | 17 U.S.C. § 117 | Essential step and archival copies | 2, 12 | | 17 U.S.C. § 201 | Ownership; written assignment | 10 | | 17 U.S.C. § 1201 | Circumvention; interoperability | 2 | | 18 U.S.C. § 1030 | Computer access | 2 | | 18 U.S.C. § 1836 | Trade secret civil action | 4 | | 18 U.S.C. § 1839 | Trade secret definition | 4 | | 15 U.S.C. § 45 | Unfair or deceptive practices | 6 | | 15 U.S.C. § 6801 | Financial safeguards | 6 | | Cal. Civ. Code § 1798.100 | Notice and purpose limitation | 6 | | Cal. Civ. Code § 1798.105 | Deletion capability | 6 | | Cal. Civ. Code § 1798.140 | Service provider definitions | 6 | | 45 C.F.R. § 164.410 | Business associate breach notice | 6 | | Fed. R. Civ. P. 65 | Injunctive relief | 5 |


The five things people get wrong

One: they negotiate the license grant. It is the section customers understand and the one that matters least. A subscription conveys access, not a copy, and 17 U.S.C. § 117 does not apply — which is why the exit terms carry the weight the grant does not.

Two: they leave renewal pricing uncapped. Increases of twenty or thirty percent are ordinary, migration is expensive enough that the customer pays, and a cap costs the vendor nothing at signature.

Three: they accept "standard export functionality" as an exit commitment. It produces records without custom fields, attachments, or audit history, and the discovery comes at the moment the customer most needs to leave.

Four: they ignore the affiliate definition. Subsidiaries get connected, the annual reconciliation produces an unbudgeted invoice, and the invoice is correct under the agreement as written.

Five: they leave indemnity inside the liability cap. An intellectual property indemnity capped at twelve months of fees does not answer a patent claim, and breach exposure routinely exceeds the same cap — which is why a security super-cap is the standard compromise. See Negotiating a Technology Agreement.


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This document is general information about the law, not legal advice, and does not create an attorney-client relationship. Technology agreement outcomes turn on specific language and deployments. Marksy is not a law firm.

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